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Form SA-01 · Site access and competency register · Rev 2026.1
Site access compliance · Republic of South Africa
Certly holds every induction, medical, TEBA record and competency your crew needs to stand on a client’s site, and it tells you who lapses before the gate does.
The same register drafts your safety file, builds the monthly HR pack your client asks for, and fills in the employment equity and training reports the law asks for. Drag the date. Watch your register break.
No card required
Mining or general industry, chosen at signup
Crew loaded in an afternoon
Every client wants the pack their own way, and the employee half of it is stale the week after you submit it. Certly already holds that half. Pick the client and it drafts the sections it can prove, names the ones it cannot, and leaves the judgement calls to your appointed person.
Head office wants staff movement, turnover, absenteeism and the labour plan every month. The Department of Employment and Labour wants your EEA2 by January. Your SETA wants the training report by April. Most contractors rebuild all of it in a spreadsheet from memory. Certly builds it from the register you are already keeping, so the numbers in the pack are the numbers on the ground.
Who left and why, split by site and by fault or no fault, against who joined and what the approved plan says each site should carry.
Every person, every training type, every expiry date in one sortable view. Filter by site, by crew, or by what is about to fail.
Expired, due in seven days, due in thirty. Grouped by urgency and by site, so you book the refresher before the gate books you.
Photograph the card and it lives on the record. Private storage, links that expire, no shared drive that half the yard can open.
Record a last day and a reason instead of deleting the person. Seats stop being billed, the live register drops them, and twelve months later the turnover report can still explain itself.
A lapsed letter of good standing or B-BBEE certificate turns away the whole crew, not one person. Company documents sit in the same renewal list as the people, and in the same weekly email.
You are holding ID numbers and medical competencies. Every workspace is walled off in the database itself, not by a filter someone might forget to write.
One plan. No per-feature upsell, no annual lock-in, no call with sales.
Fourteen days, your own people, your own certificates. Load the crew, pull a monthly report, and if it does not surface something you did not already know about, walk away.